Setting up a Pandemic Response Team in your Company

3 mins read


With the craziness surrounding the pandemic, it’s hard to know where to start when it comes to keeping your company safe and able to work. That’s why we at Vineforce have decided to put together a few blog posts breaking down exactly what you need to do to ensure the health and peace of mind of your staff. While there are so many materials to obtain and protocols to put in place, the absolute first thing you need to do is set up a Pandemic Response Team. This group will be responsible for managing all aspects of your company’s handling of virus procedures. With a centralized, specially designated authority, it’s much easier to keep a grip on procedures, materials, and infections.

Though the exact makeup of a response team will vary from company to company depending on each company’s needs, here are some good examples of the types of roles you will need and what their purpose is:

Site Manager - Site manager who has overall responsibility for the site’s pandemic preparedness & response plan, coordinating and aligning with regional/global EHS (Environment, Health, & Safety) and the COVID-19 Crisis Team.

Employee Access Control Lead - Works with the site to manage social distancing logistics for arriving and departing shifts, as well as visitors and contractors. Supports the Virus Prevention & Protocol Leader by providing site-specific options for social distancing within the site, including potential mitigation measures to manage safety risks for employees required to work less than 1 meter from others.

Virus Prevention & Protocols Lead - Develops protocols to ensure the wellness of all employees, the overall pandemic preparedness and response plan, and alignment with Global EHS and the COVID-19 Pandemic Response Team.

Sanitization & Disinfection Lead - Manages daily and periodic disinfection logistics, including routine and deep cleaning, and disinfection processes, according to the protocols set up by the Virus Prevention & Protocol Leader. Drives the process of continuous improvement and ensures 100% compliance with Company’s disinfection protocol and any approved regional or site variations.

Communication & Training Lead - Manages all pandemic related communications, in coordination with regional and global Communications and HR. Manages training across the site related to pandemic preparedness and response, including employee, management and pandemic response team training, in accordance with COVID-19 Policy and Guidelines directive.

PPE & Materials Lead - Secures all necessary supplies to implement and sustain the site pandemic preparedness and response plan, including direct procurement by the site, as well as coordination with Company Procurement to access centrally located supplies or leverage supplies from other company facilities.

Group 32

Once established, the Pandemic Response Team should meet daily and:

  • Include Union Leadership as appropriate
  • Leverage Health and Safety Teams/Committees and members
  • Work with facilities to maintain a sterile Isolation Room.

This is a scary time for all, no matter where you stand in the corporate ladder. The best thing to do to make your entire company feel safe and secure is to be properly prepared, and that starts with a Pandemic Response Team.

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